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Newport Public Library
35 NW Nye St.
Newport, OR 97365
541.265.2153
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Sunday 12:00 p.m. - 5:00 p.m.
Monday - Wednesday 10:00 a.m. - 9:00 p.m.
Thursday - Saturday 10:00 a.m. - 6:00 p.m.

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Meeting Room/Conference Room Application

Reserve a Room
Room Requested
Meeting Room

(capacity 56 chairs) 

Conference Room

(capacity 10 chairs)

Organization requesting use
Authorized representative *
Address
Phone *
Email *
Type of function
Date requested *
Start Time
End Time
Admission Fee   Yes   No
If you are showing a film, do you have a license to show it?   Yes   No  NA
FEE SCHEDULE (Make checks payable to City of Newport)
Non-profit, community organizations, and government agencies Fee Exempt
Commercial or private.  $20 per hour x hours = 
Failure to comply with the Library's policies may jeopardize future use of the meeting room.
* I have read, understand, and will comply with the rules and responsibilites of meeting room use.
Applicant's Signature * Date *
The person signing on behalf of the applicant represents that such person has the authority to do so and hereby binds the applicant to comply with all the provisions and requirements of the Newport Public Library policy on use of the meeting room
---------------------------------------------------------------------------------------
Library Staff only:
Date Application Received __________ Fee __________ Received Fee __________
Approved: yes __________ no __________
Comments ______________________________________________
Staff Signature ______________________________________________
Date ______________________________________________
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GENERAL REGULATIONS AND INFORMATION

  • Library sponsored events will have priority..
  • Applications will be approved or disapproved by the Library Director or designee.
  • All applicants must be 18 years old or older.
  • Activities for minors age 17 and under must be supervised by a responsible adult.
  • The authorized representative must be present during the entire meeting.
  • All groups are responsible for their own setup and cleanup.
  • All fees are payable at the time the application is submitted.
  • The meeting rooms shall not be used for any purpose that would prevent, discourage, or interfere with the use of the Library for purposes of research, reading, and study.
  • Groups and individuals who use the meeting rooms are the guests of the Library and are able to use the facilities at the discretion of the management of the Library.
  • The fact that a group or organization is granted permission to meet in the library in no way constitutes endorsement by the City of Newport, the Library, or the Library Board of Trustees of policies or beliefs of that group or organization.
  • Library facilities and meeting rooms users agree to pay for any and all damages to library property including, but not limited to, walls, floors, grounds, furniture and AV equipment while applicant is using property.
  • All meetings will be open to the public, unless admission is charged or the meeting is limited to the membership of a group.
  • Library staff may enter and remain in the meeting room at any time during a scheduled meeting.
  • No alcoholic beverages will be permitted in or around the Library.
  • Smoking is not permitted.
  • The Library will not be responsible for lost items.
  • Refunds will be granted with 72 hour advance notification of cancellation.
  • The Library has preemptive rights to use the meeting room with a minimum of ten days notice to a previously scheduled group.
  • Users of the McEntee Meeting Room will be asked to sign a Policy Statement with Indemnity Clause for each use of the room, at the Reference Desk.

* Required